8.10.6

PERMANENT FLEET REGISTRATION

Effective Date: September 29, 2026 Review Due: September 29, 2028

Summary of Changes

Removed Section G that said two months prior to the renewal of the permanent fleet registration, the Division will provide to the applicant a listing of the vehicles currently in the fleet, this is no longer done. Removed that FSU or an APT will credit or refund any remaining registration fees and that credit may only be applied against a registration within the same fleet from Section I. Added that by removing a vehicle from a fleet will remove the vehicle from the fleet while maintaining the current vehicle registration in Section I. Removed Section L(7) that provided a requirement of a copy of the lease agreement if the vehicle owner on the title is different from the fleet account name, the vehicle must be title under the fleet owner.

Purpose

To provide guidelines for processing fleet registration requests.

Information

In lieu of the staggered registration requirements, a person may register a fleet on an annual basis. The registration for all vehicles in the fleet will have the same expiration date.

Fleet means two or more vehicles owned or leased by a person and registered in this state.

Authority

Two Year Review, A.R.S. §§ 28-2201, 28-2202, 28-2203, 28-2204, 28-2205, 28-2206, 28-2207, 28-2208, and R17-4-302.

Policy

Initial Permanent Fleet Registration

  1. Fleet applicants must have an AZ MVD Now Account.

  1. The applicant shall select the registration expiration period to a newly established permanent fleet. The expiration date will be the last day of the calendar month, not exceeding 15 months.

  1. A vehicle cannot be added to a fleet until it is within 3 months of the vehicle’s current expiration date.

  1. The vehicle license tax, gross weight fee (WGT) and motor carrier fee will be prorated if calculating a partial registration year.

  1. Collect the appropriate registration fees, issue a license plate (if applicable) and permanent plate tabs for each vehicle.

  1. Collect a $2 permanent identification fee for each vehicle added to the fleet.

Renewal Permanent Fleet Registration

  1. An applicant may delete vehicles from the fleet but cannot add vehicles as part of the renewal process.

  1. To ensure timely renewal of the fleet registration, the applicant must submit any changes to the fleet one month prior to the fleet expiration.

  1. An applicant may request a vehicle be deleted from the fleet. This will remove the vehicle from the fleet while maintaining the current vehicle registration.

  1. If a license plate is mutilated, lost, stolen or becomes illegible, the applicant must submit a Permanent/Allocated Perm Fleet Supplement, form #96-0575, and indicate whether the replacement is for a plate, tab or both and pay a $5.00 replacement fee and a postage fee.

Stakeholder Information

  1. An applicant requesting a duplicate or replacement registration must submit a Permanent/Allocated Perm Fleet Supplement, form #96-0575 and pay a $4.00 replacement fee. Postage fees.

  2. An applicant seeking initial, renewal or changes to permanent fleet registration must submit the following:

  1. Permanent/Allocated Perm Fleet Application, form #40-0402 (only for initial or renewal of a fleet).

  2. A list of vehicles to be included in the fleet, Permanent/Allocated Perm Fleet Supplement form #96-0575.

  3. Proof of vehicle ownership, copy of vehicle registration or vehicle title.

  4. Copy of the Federal Heavy Weight Vehicle Use Tax payment, form #2290, validated by the Internal Revenue Service, for vehicles 55,000 pounds declared gross weight and over subject to the tax.

  5. Proof of eligibility for exemption or reduction of fees, if applicable (e.g. owned by nonprofit school, etc.).

  6. Letter of authorization on company letterhead if the applicant’s fleet is maintained by an ATP or to change from one fleet provider to another.

  7. Proof of compliance with emissions testing requirements, if applicable.

  8. When adding or deleting a vehicle from a fleet, the applicant must submit a Permanent/Allocated Perm Fleet Supplement form #96-0575 listing each vehicle that will be added/deleted from the fleet.

  1. A vehicle cannot be added to a fleet until it is within 3 months of the vehicles current expiration date.

  2. A one-time $2.00 permanent identification fee per vehicle.